Project Manager - Clinical Trial Services

The job

• Manage assigned clinical trial packaging and distribution projects, ensuring delivery against agreed timelines, budgets, quality standards, and client expectations.
• Serve as the primary point of contact for assigned clients, maintaining clear, professional, and timely communication throughout the project lifecycle.
• Coordinate project set-up activities, including establishing internal timelines, operational readiness, and project set-up in the ERP system.
• Lead the generation and review of project documentation, including clinical label design, packaging batch records, and distribution documentation.
• Monitor inventory levels, stock status, and expiry dates to ensure adequate supply is available for future production runs and ongoing distribution campaigns.
• Coordinate all distribution-related activities in line with client requirements and expectations.
• Work with IRT/RTSM systems to support inventory release and shipment status updates.
• Coordinate with the global depot network and logistics service providers to ensure compliant, on-time delivery of investigational medicinal products to trial sites worldwide.
• Ensure all project activities are performed in accordance with applicable SOPs, GMP/GDP requirements, quality standards, and agreed client processes.
• Support financial management of assigned projects, including quotation input, budget tracking, submission of invoicing details, and delivery within agreed budget parameters.
• Identify project risks, escalate concerns in a timely manner, and support mitigation planning with relevant internal and external stakeholders.
• Contribute to continuous improvement initiatives within Clinical Trial Services, including improvements to templates, processes, systems, documentation, and ways of working.
• Occasional travel may be required, and out-of-hours availability may be necessary to address critical project needs, client demands, or international logistics activities.
• Undertake other duties or projects as reasonably assigned by management.

Your profile

• Minimum of five years' experience in project management, pharmaceutical supply chain, clinical trial services, or a related regulated environment.
• Prior experience in clinical packaging, pharmaceuticals, medical devices, or a similar industry is strongly preferred.
• Experience working with clients, vendors, logistics providers, depots, or cross-functional operational teams is required.
• Experience with clinical trial packaging, labelling, IRT/RTSM systems, GMP documentation, or GDP distribution activities is advantageous.
• Working knowledge of EU GMP Annex 13 and EU GDP guidelines is advantageous.
• Strong communication, client management, and stakeholder engagement skills, with the ability to build effective working relationships across internal teams, clients, and external vendors.
• Ability to manage multiple projects, priorities, and client deliverables while maintaining high accuracy and attention to detail.
• Strong organisational, planning, and documentation skills with a structured and proactive approach to project delivery.
• A professional, customer-focused approach with a strong sense of accountability, ownership, and teamwork.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• A degree in life sciences, pharmacy, engineering, supply chain, or business management is preferred. A recognised project management qualification (PMP or PRINCE2) or supply chain certification (APICS CSCP) is advantageous but not essential.

Our offer

• A dynamic and supportive work environment within a growing company.
• A modern, well-equipped office located in the Evolis Business Park in Kortrijk.
• Competitive compensation package.
• A challenging and engaging role that promotes a healthy work-life balance.

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